Priced per event.
No surprises.
ExpoScheduler is priced per event so you only pay for what you use. Choose the tool that fits, or bundle both for full platform access.
Exact pricing depends on event size, features selected, and contract length.
Get a Custom Quote →Choose your tool
One platform. Two tools.
Use Meeting Scheduler, Attendee Management, or both. Each includes a complete core feature set with optional add-ons.
Meeting Scheduler
Attendee Management
Want both? Get the full platform.
Combine Meeting Scheduler and Attendee Management for complete control over your event. Our most powerful option for teams running complex programs.
Discounts available when bundled for the same show.
Every plan includes
A complete foundation, built in.
Universal Features
- Magic Link invitation system
- Custom subdomain
- CSV contact import
- Reusable invitation templates
- Real-time admin dashboard
- Mobile-friendly access
- Custom event banner
- CSV data export
- Personalized admin training
Meeting Scheduler Core
- Intuitive calendar view with live updates
- Automatic conflict prevention
- Filterable calendar by organizer/type/room
- Block specific times and dates
- Guided booking wizard
- Customizable meeting types & room attributes
- Calendar sync
- No-show tracking
- Drag-and-drop rescheduling
Attendee Management Core
- Centralized attendee data capture
- Custom surveys & flexible form fields
- Registration deadline reminders
- Accommodation tracking & check-in/out dates
- Automated communications for non-respondents
- Real-time registration progress dashboard
- Individual attendee detail drill-down
- Housing block management & alerts
Premium Add-Ons
Customize your plan.
Layer on additional features to match the complexity of your event. Premium add-ons start at $500 more per event.
Executive Booking
Prevent double-booking key personnel by marking them unavailable across rooms and times.
Selective Room Access
Control which attendees can see or book specific meeting rooms.
External Attendee Invites
Allow meeting requestors to invite guests outside the system with calendar files and reminders.
Automated Attendee Alerts
Send daily summaries of scheduled meetings to attendees and their guests.
Advanced Booking Fields
Add custom dropdown fields like Audience Type, Business Unit, or other tracking categories.
Meeting Confidential Setting
Hide meeting titles or details from other users while keeping full visibility for admins.
Meeting File Attachments
Upload agendas, slides, or documents that are automatically shared with meeting participants.
Automatic Meeting Approval
Automatically approve meeting requests and notify participants instantly.
Meeting Room Display App
Display real-time room availability and schedules on a tablet or iPad outside meeting rooms.
Booking Lockout
Prevent new meeting requests after a specified cutoff date while allowing existing meetings to remain visible.
Ad Hoc Meeting Tracker
Log last-minute or unscheduled meetings manually and capture attendee details and notes.
Branded Scheduler
Apply your company logo and branding across the login page, scheduler headers, and email templates.
White Label Scheduler
Remove all ExpoScheduler branding for a fully client-owned scheduling or registration platform.
Data Archiving & Retention
Extend access to historical event data beyond the standard 30-day deletion period.
FAQ
Frequently Asked Questions
How does ExpoScheduler prevent double-booking?
ExpoScheduler automatically detects scheduling conflicts in real time and prevents overlapping reservations across meeting rooms. This ensures every meeting request is checked before confirmation, eliminating double-bookings and scheduling confusion.
Do attendees need to create accounts or passwords?
No. ExpoScheduler uses Magic Link invitations, which allow attendees to access the platform instantly through a secure link sent to their email. There are no accounts to create and no passwords to remember.
What types of events is ExpoScheduler best suited for?
ExpoScheduler works well for conferences, trade shows, corporate meetings, executive briefings, and industry congresses. It is particularly useful for events where teams need to coordinate meeting rooms, attendee logistics, and scheduling across multiple participants.
How long does it take to set up an event?
Most events can be configured quickly with ExpoScheduler's guided setup process. Your team also receives admin training and setup support to help ensure everything is ready before your event begins.
Can I customize registration forms or meeting types?
Yes. Organizers can customize registration forms, surveys, meeting categories, and room attributes to match the needs of each event. This flexibility allows you to collect exactly the information required for your event planning.
Can attendees schedule their own meetings?
Yes. Meeting requestors can book rooms through the guided booking wizard, which walks them through selecting the room, location, and time. Admins can also choose whether meetings are automatically approved or require manual approval.
Can I export attendee or meeting data?
Yes. ExpoScheduler allows you to export attendee information, survey responses, and meeting schedules as CSV reports, making it easy to analyze results or share information with your team.
What determines the price of an event?
Pricing typically depends on factors such as the number of meeting rooms, event duration, attendee volume, and optional add-ons selected for the event.
Can ExpoScheduler match our company branding?
Yes. Events can use a custom subdomain and branded event banner, and optional add-ons allow you to apply your logo across the platform or remove ExpoScheduler branding entirely with a white-label experience.
Is support included?
Yes. ExpoScheduler includes setup guidance and admin training to help your team successfully manage scheduling and attendee logistics for your event.
Is there an annual contract?
ExpoScheduler is priced per event — no long-term commitment required. Multi-event and annual pricing is available.
What happens to data after the event?
Event data is automatically deleted 30 days post-event. The Data Archiving add-on extends access.
Get a Quote
Let's find the right fit
for your event.
Every event is different. Tell us about yours and we'll put together a plan and price that makes sense.