Room booking made simple. Conflicts made impossible.
Invite requestors to book their rooms through a guided wizard, watch your calendar fill conflict free, and manage everything from a single real-time dashboard.
How It Works
From setup to show day in three steps.
Configure your event
Define rooms, set time slots and durations, customize meeting types, and block off unavailable periods. Your schedule is fully configured and ready to go in minutes.
Invite and let them book
Send Magic Link invitations. Requestors click once and follow a guided booking wizard to choose their room, time, and meeting details — no passwords and no back-and-forth emails.
Monitor and manage
Track bookings in real time, reschedule with drag-and-drop, flag no-shows, and export clean data for post-event reporting and ROI tracking.
Core Features
Built for real event complexity.
Every feature was designed to handle the messy realities of coordinating meetings at live events — so you walk in prepared, not scrambling.
Double-bookings blocked before they happen.
Real-time overlap detection automatically prevents conflicting reservations across all rooms. Admins can also lock specific times and dates, and filter the calendar by organizer, meeting type, or room.
Rooms configured exactly the way your event needs them.
Define room names, layouts, capacities, and amenities so attendees can easily choose the space that fits their meeting.
A guided experience from click to confirmation.
The booking wizard walks meeting requestors step by step — selecting venue location, room layout (boardroom, classroom, etc.), and available time duration. No confusion, no back-and-forth emails.
Select Room Layout
Smarter invitations. Zero passwords.
Send personalized Magic Link invitations that give requestors instant, one-click access to their booking portal. No accounts to create, no passwords to remember — just a link that works.
You're invited to book meetings
Click below to access your personalized booking portal for
GPR Annual Conference 2026
Every attendee's agenda, automatically organized.
Requestors can view all their scheduled meetings in a single agenda view, keeping their event schedule clear and easy to manage.
Rescheduling that takes seconds, not emails.
Drag and drop meetings to new time slots and instantly notify participants of the change.
Share important event information where attendees need it.
Upload venue details, documents, or meeting materials so invitees can access them directly from the scheduler.
Premium Add-Ons
Go further.
Layer on additional capabilities for more complex meeting programs.
Executive Booking
Prevent double-booking key personnel by marking them unavailable across all rooms.
Selective Room Access
Limit room visibility per invitee — great for tiered programs or VIP access control.
External Attendee Invites
Let requestors add external guests with calendar files and automated reminders.
Automated Attendee Alerts
Daily digest emails summarizing each requestor's meetings for the day.
Meeting Room Display App
Use an iPad outside meeting rooms to show real-time availability at your event.
Booking Lockout
Restrict new bookings after a cutoff while keeping the calendar fully visible.
Meeting File Attachments
Upload agendas or slides that are automatically shared with all meeting invitees.
Advanced Booking Fields
Add custom dropdowns like "Audience Type" for richer reporting and segmentation.
Ad Hoc Meeting Tracker
Manually log unplanned meetings and capture attendee details on the fly.
See it in action.
Schedule a personalized walkthrough and see exactly how Meeting Scheduler fits your event workflow.